Examination Presentation Guideline
Candidates enter the examination in groups of up to eight candidates (4 candidates for Advanced grades).
In the examination candidates can expect to present exercises in the groupings below (although it is important to advise the students to be prepared for other groupings if requested):
Warm Up:
Full group together (space permitting)
All exercises:
Presented with up to 4 candidates at a time.
Travelling Progression:
To be presented individually on both sides. Music should play continously and students should follow on after the candidate before them.
Turns:
Presented 2-3 candidates at a time
Leaps:
Presented 2 candidates at a time, some higher levels can be asked for individually.
Impromptu: up to 4 candidates at a time
Student Choreography: pairs or possibly individually in Advanced
Dance: pairs or threes
Examination Entries
Examination entries are due by the closing date in term one or term two. This enables a timetable to be set. Teachers are notified of their examination timetable in the second term.
Examination Season/ Candidate Withdrawal
The examination season can be anytime during June/July/August/September. Most examinations take place between late July to early September. Examinations can be scheduled for weekdays or weekends between 9am and 6pm. This will usually be during school hours. It is important that studios communicate this information to their students/parents at time of examination entry.
Examination refunds are only possible for medical reasons (see refund policy below).
If teachers require dates to be avoided (due to other examinations or eisteddfod clash) then this must be specified on the exam entry form. Requests can be considered but not guaranteed due to the number of studios and regions which need to be accommodated.
If a student has travel commitments or possible event clashes during the examination season, we recommend you enter the student as a late entry (once your examination dates have been finalised) to avoid forfeiting the examination fee, due to withdrawal, if there is a conflict with dates.
Entry Administration
Entries are required by the closing due date (1st April for June examinations, 1st May for July/August/September examinations).
Students are entered in height order, shortest to tallest.
Examination mark forms are created from this information. All data is pre-populated in the system, therefore it is imperative that the correct spelling of student names is entered by the teacher. All data entered by the teacher will appear on student reports and certificates. Any replacements required due to teacher error incurs a reprint/postage charge.
Student entries cannot be replaced by alternative students if a candidate withdraws.
Late Entries
Small numbers of late entries will be accepted subject to timetable availability (late entries can only be accepted if they fit within the timetable provided). An additional late fee is required. Entire school entries cannot be entered as late entries. The late entry deadline date is generally one month after the general entry closing date.
Communication
Communication with registered studios is via email therefore it is imperative that any change in studio email address details are notified immediately.
Refund Policy
Examination refunds are given on receipt of an original medical certificate. This must be provided within 30 days of the examination date. It is important that this policy is communicated to students and parents at the time of entry.
Refunds are not given for lack of attendance for any other reason.
A $10 administration fee is deducted from refunds.
Multiple Examinations
Students are permitted to sit more than one examination in an annual session but this must be pre-approved by the Asia Pacific Dance Association. The student will then be timetabled to sit the lower examination level first. They must pass this level to sit the next level.
Entry Levels and Grading Rules
Students can enter the syllabus and sit examinations at any level up to, and including, Advanced Jazz One. From Advanced Jazz Two students must have sat and passed the previous grade to move up to the next level (ie. no student is permitted to start at Advanced Jazz Two or Solo Seal without having sat and passed Advanced Jazz One).
The Examination Room
- A heater and jug of water should be provided for the examiner throughout the duration of exams.
- All mirrors must be covered. This includes mirrors on rear and side walls.
- All viewing windows must be covered so outside sources are unable to view examinations.
- Music must be cued and back-up music is highly recommended.
- The music operator must not talk or have any interaction with the students. If the music operator is a teacher, then a screen between the teacher and students is compulsory.
- Candidates are to enter in groups of no more than eight students (four for Advanced grades). Group numbers will be scheduled in your timetable.
- Candidate number one should be standing on the Examiner's left hand side. This enables the Examiner to mark from left to right.
- Candidates should be lined up in height order with the number one candidate being the shortest and number eight the tallest.
- The shorter candidates should make the front line, taller candidates to make the second line (eg. candidates 1 - 4 in the front line, candidates 5 - 8 in the second line).
Examiner Responsibility
The Examiner will seek to create an atmosphere that will encourage your students to perform to the best of their ability. Students should be well-prepared to ensure a smooth-running, enjoyable examination.
At the completion of the day, if time, the Examiner may be available to go through any teaching points with you. A Teacher Examination Report will be posted or emailed to you as a reference for the next year. This is intended as a helpful guide to further improve your examination preparation.
Marking Procedure
The Examiners have been instructed to mark in accordance with technical requirements for each exercise. Requirements include; placement, musicality, timing, travel, lines and definition, knowledge of the syllabus, focus and performance.
All Examiners seek to examine consistently according to the marking structure. Regular Examiner meetings are held to manage this consistency.
It is important to understand that the nature of marking certain elements (eg. performance quality), can vary slightly between different examiners and this may be reflected in results. Due to the human element of marking, it is not possible for examiners to mark identically however they will always endeavour to mark as consistently as possible to one-another and in accordance with the marking procedure.
Examination Results
Examination results are attributed based on the following marks:
- 50 - 55.5 Pass
- 56 - 65.5 Pass Plus
- 66 - 75.5 Commended
- 76 - 85.5 Highly Commended
- 86 - 95.5 Honours
- 96 - 100 Honours with Distinction
The Examiner's decision is final and no correspondence will be entered into.
Assessments
Students who are entered for assessments are marked with more weighting on performance and style and less emphasis on technical ability.
Medal test results are attributed based on the following marks:
- 50 - 59.5 Bronze
- 60 - 79.5 Silver
- 80 - 100 Gold
A gold result is an indication that the student could be entered as an examination candidate the following year.
A certificate is awarded with the assessment result (not a physical medal).
The Examiner's decision is final and no correspondence will be entered into.
Examination Reports and Certificates
The Asia Pacific Dance Association endeavours to deliver examination reports within five weeks of examinations. Certificates follow separately.
Any report/certificate reprints due to loss or incorrect spelling of student name/s carries a reprint charge of $10 per document plus postage fee.
Jazzaddict Australasia Awards
At the completion of examinations, marks are collated to ascertain the top results for each grade.
Top Mark Award Winners (whether individual or joint winners) receive an examination scholarship to sit the next grade, “Highest Mark” certificate, “Top Mark Award” badge, and official recognition on our website.
Top Tier Award exam mark candidates (next three highest results after winner) receive a certificate, “Top Tier Award” badge, official recognition on our website. If there are several students with the same mark in the Top Tier three, then the number of Top Tier students may increase slightly beyond three recipients. Students must achieve in the 90s to qualify for this award.
The Solo Seal Top Mark Winner receives a “Highest Mark “ certificate, “Top Mark Award" badge, NZ$200 financial scholarship which is required to be used toward dance-related expenses/further dance education.
Adult Students
Jazzaddict encourages adult students to sit examinations and believe that participation in assessments is a valuable goal. It shows belief in their abilities and can be an empowering and positive experience.
Adult students are marked less technically than children and teenage students. A candidate over 21 years is classified as an adult. The marking structure takes into account that adults are not always able to meet the physical requirements of some exercises. Turn exercises can be reduced to single turns if necessary.
Due to the different marking procedure, adult student results are not taken into account for top mark scholarship awards.
Examiner Hosting
The examiner must be collected from their accommodation allowing plenty of time for a prompt start. Examiners require 10 minutes to prepare their computers and spreadsheets on arrival. The first class of candidates should be ready to enter the exam room at the scheduled start time.
The studio is expected to provide the examiner with refreshments and lunch. An examiner preference sheet regarding tea/coffee and dietary requirements will be provided prior to examinations. Return transport to the accommodation or airport is to be provided by the studio.
Candidate Preparation
Candidates must:
- Be clearly labelled with an examination number front and back. It is important that teachers have two sets of numbers so that there is no waiting between examination groups.
- Be well-groomed. Light make-up is permitted but not compulsory.
- Have hair secured back and off the face. Fringes are acceptable but must be clear of the eyes.
- Wear appropriate dancewear. Studio uniforms are compulsory.
Examination Protocol
- Teachers are permitted to enter preschool examinations and are able to dance and count (if necessary), with preschool jazz candidates. The teacher is not permitted to physically or verbally correct the students in the exam room. Preschool is the only examination/medal test that the teacher is permitted to dance/count with the students.
- Candidates must enter the room briskly, stand in their positions and greet the examiner - "Good morning/good afternoon.."
- Transitions to starting positions should be made quickly and silently.
- Candidates may ask a question by raising their hand.
- Candidates would normally present the Warm Up as a full group, space permitting. Candidates may be expected to present amalgamations and dances in groups of two or three (or possibly individually in Advanced levels). Most other exercises are presented in groups of three or four students at a time. Candidates should be prepared to present Travelling Progressions in pairs or individually down the room.
- Candidates must be able to count themselves in with the music. The examiner or teacher may assist with Primary Jazz One students if this is not possible.
- Candidates must move back to the centre at the completion of the examination for a bow to thank the examiner.
- If a candidate does not conduct themselves in the appropriate manner during an examination, the examiner has the right to instruct the candidate to leave the examination.
Mock Examinations
We strongly encourage teachers to conduct mock examinations to rehearse the protocol of examinations thus ensuring a polished, fast and smooth examination.
Medication
Inhalers and medical requirements are permitted in the examination room.
It is advisable to have a box of tissues available in the examination room for candidates with winter colds.
Fluids and Towels
Water bottles, knee-pads and towels are permitted in the examination room for students Elementary and upwards.
Bathroom
Students should use the bathroom before entering the examination room however, students are able to excuse themselves during the examination if necessary.